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Those with an interest in tertiary sector information need to confirm the strategy’s boundaries and agree a common approach:
- adopt a realistic, phased plan for moving the strategy forward
- develop and agree a standard nomenclature and sector data definitions
- promote cross-agency projects to strengthen the ties between agencies
- contribute to a tertiary data warehouse as a shared source of sector data
- communicate what’s in it for me to all affected business units
Achieving the Goals of the strategy requires that:
- The sector has appropriate expectations
- Sector perceptions around information privacy issues need to be addressed early. Agencies will engage providers, the Privacy Commissioner and other stakeholders to understand their requirements. Agencies will adopt a common privacy protocol governing what classes of information can be released and to whom.
- CIO and Business Managers Forum? is a steering body
- Responsibility for managing the strategy change process lies with the members of the forum. As representatives of their agencies, members sign up to the strategy’s Principles and bind their organisations to them. They are the strategy’s champions and communicate it to the sector.
- Chief Executives set strategic expectations
- The steering body seeks endorsement and commitment from agency chief executives to adopt the strategy. Regular review points keep the strategy alive and aligned to any changes in sector direction. The CEO group acts as the strategy’s sponsor and governance board.
- Collaborative Partnership makes it happen
- A joint budget bid from the agencies asks government to endorse the approach and commit resources to it. Implementing the strategy becomes a goal in each agency’s business plan. A Ministry programme manager acts as a secretariat for the partnership and a change manager leads sector co-ordination.
- Working Parties develop business artefacts
- A set of Foundation Stones underpin the strategy and their early development is a priority. These inform all future strategic decisions for the sector. Service level agreements and memoranda of understanding set out inter-agency information rights and duties. Each agency allocates resources with appropriate skills.
- Operations Board handles tactical issues
- The CIOs meet on a regular basis to deal with multilateral operational issues as these arise. These meetings are the glue that binds the sector together around the strategy. The operations board ensures the strategy is workable in practice. The Ministry of Education supports and facilitates the process.
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